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How will the form be assessed?

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Published: 8 October 2019

Admissions tutors will assess the Roles and Responsibilities form using the following criteria:

  • Commitment to work experience, voluntary work, or exposure to a caring or supportive role
  • The value of the work/role you undertook
  • The level of responsibility taken in any of the above roles
  • An example of a situation where you did something that had a significant beneficial outcome for another person
  • Any exceptional achievements or circumstances

The Roles and Responsibilities form provides an opportunity for you to provide evidence of commitment and personal characteristics appropriate for a future doctor. In completing the Roles and Responsibilities form please note the following:

Four work experience roles

Roles and responsibilities can be paid or voluntary and do not have to be in the health sector. Credit may be given for caring for family members or friends if there is both a time commitment and depth of caring that goes above and beyond that which would be expected in normal family life.

There is space on the form for credit to be given for up to four roles and responsibilities. If you have more than four to choose from then please use recent experiences (ideally within three years of application) and choose the most important. You do not need to write about every experience listed, but you should list every experience that you write about so this can be validated from the references provided. Maximum credit for duration of work experience is given for more than 160 hours, so if you have more it is better to concentrate on providing details of the experiences that required most commitment from you.

Although shadowing and observation may be useful in understanding the roles of a doctor, we will not give credit for it in assessing the Roles and Responsibilities form. In the space provided make sure you tell us some of the things you actually did and reflect on how you demonstrated the attributes required of a doctor, keeping in mind the values described in the NHS Constitution. You will not be credited for anything you watched somebody else do: only for things you did yourself. Please do not exaggerate your role, e.g. by stating that you performed or assisted with medical procedures while unqualified.

Details of responsibility taken
We need to know about a responsibility you have undertaken. We don’t give credit simply for titles (e.g. head boy/girl, ranger/young leader, etc.): we need to know what you actually had responsibility for, whom you had responsibility to and how you exercised this responsibility in practice. Similarly, we don’t give credit for naming programmes that you have completed (e.g. Duke of Edinburgh Award): you must provide details of one or more responsibilities you discharged within the programme. Specific responsibilities are likely to gain more credit than general ones, and telling us something particular you have achieved as a result of taking on a responsibility is likely to help your application. It is better to write in detail about one responsibility than give us a list with little detail.

Give an example
Next you have the opportunity to give us a real example of something that you have done which has been a real practical help to someone else. Candidates who give us an example with an important benefit for someone from a sustained effort will attract more marks than those giving examples from a one-off incident. We do expect you to write (with appropriate regard for confidentiality) about an individual you have helped. In most cases students will do well to use examples to demonstrate their effectiveness when undertaking work experience, e.g. how an individual benefitted from the student’s engagement with them. If the example used relates to family or friends, then the help given needs to be well above and beyond what would be expected from any friend or family member. Examples do not have to come from caring experiences. If you have made a positive difference to someone’s life through a supporting, mentoring or coaching role – whether in school/college, a community organization or a leisure group (sports team, drama group, etc.) – and this reflects a specific, sustained effort that you made for that person, this may also provide a good example.

Exceptional achievements or circumstances
Few students will achieve marks for exceptional achievements, but we know some young people do amazing things. If this is you, then make sure you write about it clearly so we can give you the credit. This section can also be used to highlight any exceptional difficulties or circumstances you have had to overcome. In most cases we would expect to find this reflected in the academic reference.

Some students may qualify for consideration on the basis of our widening participation programme if they are young carers. Young carers are children and young people who look after someone in their family who has an illness or disability, or is affected by mental ill-health or substance misuse. Young carers take on practical and/or emotional caring responsibilities that would normally be expected of an adult. The tasks undertaken can vary according to the nature of the illness or disability, the level and frequency of need for care and the structure of the family as a whole. If you are a carer as defined above then you need to ensure this is clearly stated on the Roles and Responsibilities form, ideally with a comment about this in your reference.

We may choose to request verification of your statements from the contacts you have given so it is very important that you provide us with an accurate picture of what you have achieved.

We regret we are unable to provide any additional information about what candidates should include on the Roles and Responsibilities form. Admissions Tutors will assess the form using these criteria published on the website.

This is an example Roles and responsibilities form. This form is for information only, do not submit this form.

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