University of Sunderland Teachers and Advisors Conference Travel Reimbursement Policy Terms and Conditions
1. Background Principles
These Terms and Conditions apply to the University of Sunderland Teachers and Advisors Conference Travel Reimbursement which is available to delegates who attend our on-campus Teachers and Advisors Conference event on 24 June 2026.
The University of Sunderland’s Teachers and Advisors Conference Travel Reimbursement aims to provide a financial contribution towards travel costs incurred by delegates travelling to the conference (SR1 3SD)
2. Eligibility
To receive the travel reimbursement:
- Delegates must pre-register for the conference
- Delegates must have checked in on the day with a member of the Teachers and Advisors Conference team
- Delegates must live in the United Kingdom
The following groups are not eligible:
- Current University of Sunderland staff and students
- Teachers attending any other type of visit/event (e.g. campus tour, individual tour, School/college visit)
3. Claim
- To claim the University of Sunderland Teachers and Advisors Conference Travel Reimbursement, delegates must complete the online Travel Reimbursement Form after attending the event
- The amount received will be the amount paid for standard class coach or rail fare, or mileage at the applicable rate up to the maximum amount in the relevant band, dependent on the distance travelled. Mileage will be calculated at 45p per mile for journeys below 149 miles (return) and 25p per mile for journeys in excess of 149 miles return. Travel is calculated using the fastest route
- Delegates must send or bring a copy of their bus/rail/coach/air/ferry tickets if applicable, displaying the price
- If claiming for bus/rail/coach/air/ferry travel the location start point will be matched against the delegates registered address on our CRM system. This will be the address of the Sixth Form, School or College you work at
- Delegates can only claim for either a travel ticket or mileage to the Teachers and Advisors Conference, they cannot claim for both
- For those delegates who have stayed overnight, we will consider this as part of their claim, given the value is within their eligibility bracket
- For delegates who have incurred parking costs off-site as a result of being unable to park on campus, you can claim for these charges, as long as you have photographic evidence of payment and the reimbursement is within the relevant threshold
- The claim will only be processed once attendance at the event has been verified by Home Student Recruitment
- The delegates must enter their own bank details onto the form. If the bank details do not match the name on the form, the payment cannot be processed
- Claims can be submitted up to two weeks after the event has passed. Any claims submitted after this date will not be processed
- Delegates who receive travel reimbursement from the University of Sunderland are not eligible to claim the same expenses from their employer.
Please note forms can be filled in and submitted in advance however these will not be processed until attendance has been confirmed at the event that the submission is for.
4. Value of the reimbursement
Value of award – up to £100.
Number of awards – unlimited (Limited to 1 per person).
If you have any questions, please email us at travel.bursary@sunderland.ac.uk(opens in new tab).
Every effort has been made to ensure that all details about the Teachers and Advisors Conference Travel Reimbursement are correct at the time of writing. The University of Sunderland has the right to withdraw or amend the Teachers and Advisors Conference Travel Reimbursement at any time.
The University will not be deemed to be in breach of any Terms and Conditions due to changes to eligibility criteria, or other circumstances beyond the reasonable control of the University. It should therefore be noted that these conditions are regularly reviewed and are subject to change from time to time. The University’s decision in relation to the payment of the Travel Reimbursement is final.
Published: 18 February 2026
