Data Controller Name: University of Sunderland
Data Protection Officer: Sam Seldon
ICO Registration Number: Z6120473
Registered address:
4th Floor Edinburgh Building
City Campus
Chester Road
Sunderland
SR1 3SD
Department responsible for processing: Institute of Economic and Social Inclusion
Contact email: laura.mcginty@sunderland.ac.uk
Overview
This privacy notice tells you:
• who we are
• how and why we collect and use personal information about you
• what personal data is collected and held about you
• our purposes and lawful bases for processing
• who we share your personal data with
• how long we’ll keep your personal data
• how you can use your privacy rights
You should read this with the Participant Information Sheet/Consent form. If you want to ask us any questions about this document, or the Participant Information Sheet/Consent form, please email laura.mcginty@sunderland.ac.uk.
Who we are
When we use the words 'University' 'we', 'our' and 'us' in these documents, we mean the University of Sunderland. We are the 'Data Controller', which means we are responsible for making sure your data is kept safe. We are researching the Culture Start programme.
What is Culture Start?
Culture Start a cultural activity programme for children and young people. It’s being run by an organisation called Sunderland Culture. They have asked The University of Sunderland to do a research project about how Culture Starts benefits people.
We are inviting you to join this research project so you can share your views and experiences of Culture Start. Laura McGinty, an employee of the University of Sunderland, is doing this research. Her email address is laura.mcginty@sunderland.ac.uk.
The personal data we process
If you want to join in this research project, we will ask you to tell us about the person participating. This might be you, or your child. This information is called ‘personal data’. The personal data we might collect are:
- Full name (if you’re 13 or older, or if you’re telling us about your child)
- First name (for people aged 12 and younger)
- Email address (if you’re 13 or older, or if you’re telling us about your child)
- Phone number
- Age
We may collect some other information about you/your child, listed below. You do not have to give us this information. It is up to you.
- Postcode
- Whether they are eligible for free school meals
- If they have a disability or long-term health condition
- If they have experience in the criminal justice system
- If they have ever been excluded from school or are at risk of inclusion
- If they have ever been in care
- If they are a carer
- Their ethnicity
- The number of parents and children in the household
- The ages of children in the household
- Parents’ age
- Photos/video/voice recordings of you/your child collected during the research
Where does the University get your personal data from?
We’ll get this from your consent form, and any research activities you take part in. These include:
- Online survey
- Face to face interviews
- Video/audio recordings
- Photography
In some cases, we may get your data from another person or organisation, such as your school/college. We will always to try make sure that they are legally allowed to share your data with us.
Why we’ll use your data
Our research will understand what difference Culture Start makes to people and groups of people. We will collect your data to:
- Monitor and evaluate how well Culture Start benefits people
- Tell people about what impact Culture Start has had
- Work out things like how many people went to an event, how many people benefitted, etc.
- Understand each person’s journey through the Culture Start programme
If you give us permission, we and Sunderland Culture may also use photos and videos for promotional and marketing purposes.
Lawful basis for processing
You used the consent form to give us permission to process your personal data for the purposes we mentioned above.
Who will have access to your personal data
During and after the research project, we will share your personal data with Sunderland Culture.
We may also share photos, videos and/or audio recordings of you/your child with other organisations, such as the organisations who have paid for Culture Start, and who put on the activities. We will only do this if you give us permission in the consent form.
This might be in things like reports about Culture Start, news articles, social media, and on websites. These may be visible to the public.
We and Sunderland Culture may also use photos and/or videos of you/your child for marketing and promotional purposes. We will only do this if you give us permission in the consent form.
Your right to change your mind and ask for your data to be removed
If you change your mind about being involved in this research, please email laura.mcginty@sunderland.ac.uk. You don’t have to explain why. We will delete your personal data and request that others who have received it also delete it.
Sometimes it is not possible to delete your personal data everywhere. This would happen if you are in a photo/video/audio recording that is shared publicly. For example:
- If a publicly available report included a photo of you/your child, we would not be able to destroy a paper copy that someone has printed.
- If someone wrote an article about the project and used a photo from a public report, and we did not know about it, we would not be able to delete it.
If we relied upon your consent for our processing, withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal.
How long we will keep your personal data
The University’s Retention Schedule says how long we can keep your personal data. We will store it:
- For 10 years from the day you shared your personal data with us
- Until you ask us to remove it
Your rights under GDPR
Under the General Data Protection Regulations, you have 8 fundamental rights as follows:
1. The right to be informed
The University is obliged to provide you with information on how we plan to process your data, we do this by means of a privacy notice. The University does this in order to process your personal data in a transparent manner.
2. The right of access
You as the data subject have a right to access the personal (and supplementary) information that we hold, you also have the right to be made aware of and to verify the lawfulness of processing undertaken.
3. The right to rectification
If you find that we hold incorrect or incomplete data about you, then you have the right to request this information is rectified.
4. The right to erase
This right enables you to request deletion or removal of your personal data when there is no longer a compelling reason for its continued processing.
5. The right to restrict processing
Under certain (defined) circumstances you have the right to request that we restrict the processing we undertake using your personal data.
6. The right to data portability
You have the right to request your personal data, which is held electronically, to be provided to you in a reusable format, such as a .csv file.
7. The right to object
You have the right to object to processing based on legitimate interests or in the performance of a task in the public interest (including profiling). This also applies to direct marketing and purposes of scientific/historical research and statistics.
8. Rights in relation to automated decision-making and profiling
You have the right to object to your data being used in automated decision-making or profiling.
If you are unhappy about how your data is used
Please start by contacting laura.mcginty@sunderland.ac.uk explaining your concerns.
If you are unhappy with how your concern has been handled or have not received a response, please contact the Data Protection Officer either by email at dataprotection@sunderland.ac.uk or by post.
If, after that, you remain unhappy about how your concern has been handled, you have the right to complain to the Information Commissioner's Office. Make a complaint.
Published: 10 July 2024